Overview
A global energy company with over 100,000 employees partnered with ClouDevOps to modernize and simplify its Workday® Recruiting process. The focus: making the interview scheduling experience faster, smarter, and more candidate-friendly—without adding complexity for internal teams.
The company implemented Rooster, a modern scheduling solution integrated with Workday, as part of a broader recruitment optimization initiative. Just two months after go-live, the Talent Acquisition team began seeing measurable improvements across the hiring lifecycle.
Key Results (2 Months After Go-Live)
Efficiency Gains
- 33% increase in interviews scheduled compared to pre-Rooster volumes
- Time from first contact to first interview significantly reduced
- Candidate wait time decreased, improving engagement and experience
Simplified Scheduling
- Interview schedulers nearly eliminated — most roles now filled without dedicated scheduling resources
- Candidate experience enhanced with intuitive self-scheduling and better communication stream
- Multi-time-zone complexity removed, allowing global teams to coordinate interviews seamlessly
More about the Rooster deployment project
Over the course of just three months, our team successfully delivered a transformative project aimed at streamlining the interview scheduling process for a global recruiting organization.
The journey began with a focused planning phase, followed by a series of collaborative workshops designed to define the expected behavior of the Interview Schedule Link tool for various candidate populations. These workshops enabled us to gather detailed requirements and ensure the tool would meet the diverse needs of recruiters and hiring managers across the organization.
A key component of the project was the delivery of communication templates used throughout the candidate review journey—covering steps such as interview suggestions, confirmations, and reminders. In total, we produced and configured over 100 messages in multiple languages, ensuring consistent and localized communication worldwide.
Once the configuration was completed, the team moved into a thorough testing phase. Recruiters from all business areas and geographies played an active role in validation and change management activities, helping to prepare for a smooth transition and user adoption.
Exactly three months after kick-off, the system was launched globally—permanently transforming how recruiters engage with candidates. The new scheduling experience not only improved candidate interactions but also significantly reduced the manual effort required to coordinate interview times.
Check here if you wish to see more about how Rooster enhances Workday Recruiting’s interview scheduling capabilities. Contact us for a live demo.
